Annotate

The options available in the Annotate menu help users to do the following:

• Redact sensitive information from documents using the Redact feature.

  1. Click Annotate | Redact.
     A color selector appears on-screen.
  2. Select the color you would like to make your redactions with by clicking one of the colored boxes.
     The color selector disappears, and your mouse pointer is converted into a crosshair.
  3. Click and drag your mouse to create a box that covers the sensitive information.
  4. To leave redaction mode, right-click your mouse anywhere on the PDF & Image Editor screen or press the Esc button.
• Prepare documents for dissemination or storage using the Highlight feature.

  1. Click Annotate | Highlight.
     A color selector appears on-screen.
  2. Select the color you would like to use by clicking one of the colored boxes.
     The color selector disappears, and your mouse pointer is converted into a crosshair.
  3. Click and drag your mouse to create a box that highlights text.
  4. To leave highlight mode, right-click your mouse anywhere on the PDF & Image Editor screen or press the Esc button.
• Add notes to documents using the Notate feature.

   

   Tip: If you are planning to export a document with notated text to a searchable format (e.g., all pages to PDF with searchable text), then a few considerations should be kept in mind:

  • A search within an image document may not find the notated text.
  • A larger font size for the notated text will increase its success rate of being searchable.
  • Greater contrast between the text color and background color will increase the notated text's ability to be searched.

  1. Click Annotate | Notate.
     A color selector appears on-screen.
  2. Select the color you would like to use by clicking one of the colored boxes.
     The color selector disappears, and your mouse pointer is converted into a crosshair.
  3. Click and drag your mouse to create a box.
     A Notation Properties pop-up window will open.
  4. Complete the fields in the pop-up window. The selections you make will determine how your text will appear in the box you created. Below are some tips to remember when making your selections.

     Field	Description
     Text	In the box provided, type the text you would like to appear.
     Horizontal Alignment	Select a text alignment option to position the text to the left, center, or right.
     Vertical Alignment	Select a text alignment option to position the text to the top, center, or bottom.
     Text Rotation	The text can be rotated in 90-degree increments.
     Text Color	Select a text color that will be different from your background color.
     Background Color	The color you selected from the color selector will be shown as the default background color. If you would liked to use a different color, select one from the drop-down list.
     Font	Select a font.
     Font Size	Select a font size in points by using the up and down arrows or the slider bar to the right. The scale for the font size is based on 96 points to the inch.
     Bold	Check the box if you would like the text to appear bold.
     Italic	Check the box if you would like the text to appear in italics.

  5. You can either apply your selections or leave notation mode.
     • Click the OK button to apply your selections and view your notation.
     • To leave notation mode, right-click your mouse anywhere on the PDF & Image Editor screen or press the Esc button.
  6. If you would like to change any of the properties of your notation box, right-click on the box. Select Properties from the menu.

These three features from the Annotate menu use the same color selector.