Voucher Type Code Table

The Voucher Type code table allows you to define all the types of vouchers that your agency will create. These might include check, or cash.

This code table populates drop-down lists that can be found in the designated snap-ins of the following session types:

Finding the Voucher Type Code Table

1. In the Administrative Tools group of the Explorer toolbar, click System Administration.
2. Select Code Tables | Financials | Vouchers.
   The Voucher Type code table is displayed in the Voucher Type snap-in.

Creating Voucher Type Codes

1. Add a new record.

2.  Select or type all required and relevant data for each available field. Some fields may be required while others are not.
   • Code: Type a brief, unique code used to reference the corresponding item description.
   • Description: Type a description that the user will view in the lists populated by this code table.

   • Type: Select the correct code from among the following options:

     • 0 - Both: For codes that will be used for both vouchers and payments. 
     • 2 - Voucher: For codes that will only be used for vouchers, not for payments.

   • Code Type: Select the correct code type from among the following options:

     • 0 - Check: For codes that designate payment types that need to be reconciled (e.g., Check).
       Tip: Vouchers assigned a voucher type of code type 0 - Check will not be removed from the Vouchers snap-in until the voucher has been marked with a payment status of status type 2-Cleared.

     • 1 - Other: For codes that designate voucher types that do not need to be reconciled (e.g., Cash).
     • 2 - Non-monetary: For codes that designate payment types that are not actual money (e.g., community service hours paying off a financial obligation).
   • Notes: Type any related notes in this free-text field.
   • Activation Date: Type or select the date from which the code will be in use.
   • Expiration Date: Type or select the date upon which the code will become inactive.

3. Save the session.

Note: The Non-monetary Voucher type code cannot be edited or merged. It is necessary for (but not displayed in) the Vouchers snap-in.