Charges

The location of each charge is tracked in the Location snap-in. This is convenient if different charges of a case happened in different locations.

If multiple charges of a case happened at the same location, the Edit Multiple Records tool makes it very convenient to associate the location with all applicable charges at the same time.

Creating a Charge Location Record

1. Click the Location snap-in in any open session.

2. Add a new record.

3. Select or type all required and relevant data for each available field. Some fields may be required while others are not.
   • Charge: Select the charge with which the record is associated.
   • Location: Type the charge location in the text field. Include the complete address of the occurrence (address, city, and state).
   • Jurisdiction: Select the charge jurisdiction from the list.
   • Notes: Type any related notes in this free-text field.
4. Save the session.

Charge attributes (similar to name and case attributes) are additional information about a specific charge (e.g. severity, type of weapon used, whether or not domestic violence is involved, etc.). Charge attributes are created by your organization. Be sure to follow your organization's guidelines when adding charge attributes. Users can record and reference useful charge attribute information and relate it to a specific charge, adding ease to the organization and management of a case.

Creating a Charge Attribute Record

1. Click the Charge Attributes snap-in in an open case session.

2. Add a new record.

3. Select or type all required and relevant data for each available field. Some fields may be required while others are not.
   • Charge: Select the charge with which the record is associated.
   • Charge Attribute: Select the attribute from the list.
   • Value: Enter a free-text value related to the Charge Attribute (e.g., if you selected "Physician Hold" as a Charge Attribute, you could enter the physician's name here).
   • Charge Attribute Code: Select a code from the list.

4. Save the session.

Case involved agencies are associated with specific charges in this snap-in. Multiple agencies can be associated with one charge. For example, the arresting agency and the prosecuting agency can both be associated with each charge in which they are involved.

If there are different case involved agencies, each agency can be associated with specific charges in this snap-in. For example, if a defendant commits a burglary which is investigated by the city police and the defendant is arrested fleeing the scene by the sheriff's office, then the city police office is associated with the burglary charge and the sheriff's office is associated with the evading charge.

Note: Only agencies already involved in the case in the Agencies snap-in can be related to a charge.

Creating a Charge Agency Record

1. Click the Charge Agencies snap-in in any open session.

2. Add a new record.

3. Select or type all required and relevant data for each available field. Some fields may be required while others are not.
   • Charge: Select the charge with which the record is associated.
   • Agency: Select the agency from the list. Note: Only agencies already involved in the case in the Agencies snap-in can be related to a charge.
   • Notes: Type any free-text notes.
4. Save the session.

Information about people associated with charges can be documented in JustWare. Users can relate an involved person with a specific charge, adding ease to the organization and management of a case.

If, for example, there are multiple defendants involved in a case, and each has different charges, then they can be associated with the correct charges.

Note: Only people already involved in the case can be related to a charge. See Case Involved People for more information on involving people to a case .

Creating a Charge Involvement Record

1. Click the Charge Involvements snap-in in any open session.

2. Add a new record.

3. Select or type all required and relevant data for each available field. Some fields may be required while others are not.
   • Charge: Select the charge with which the record is associated.
   • Involved Person: Select the involved person from the list. Note: Only people already involved in the case can be related to a charge. See Case Involved People for more information on involving people to a case .
   • Plea: Select the plea from the list. Pleas can either be added in the Charge Involvements snap-in or in the Judgment snap-in. When you add plea information in one location and save the record, it will be automatically populated in the other location as well.
   • Plea Date: Enter the date that the defendant made the plea. You can either type the date or select the date from the drop-down calendar.
   • Dispo: Select the disposition type from the list. Dispositions can either be added in the Charge Involvements snap-in or in the Judgment snap-in. When you add disposition information in one location and save the record, it will be automatically populated in the other location as well.
   • Dispo Date: Type the disposition date or select the date from the drop-down calendar.
   • Notes: Type any free-text notes.
4. Save the session.

Intoxicants associated with charges can be documented in JustWare. Users can record and reference useful intoxicant information including intoxicant type and level.

Creating a Charge Intoxicant Record

1. Click the Intoxicants snap-in in any open session.

2. Add a new record.

3. Select or type all required and relevant data for each available field. Some fields may be required while others are not.
   • Charge: Select the charge with which the record is associated.
   • Intoxicant: Select the intoxicant from the list. Tip: If the correct intoxicant does not appear in the list, ask your JustWare Administrator to add it.
   • Level: Type the intoxicant level found in the crime lab or police report in this numeric field.
   • Notes: Type any related notes in this free-text field.
4. Save the session.

Modifiers or enhancers are additional elements defining a charge and can be documented in JustWare (i.e. dangerous and repetitive offenders, intoxicants involved, weapon involved, within 1,000 feet of a school, etc.). Users can record and reference charge modifier or enhancer information and relate it to a specific charge, adding ease to the organization and management of the case.

This snap-in can be used when "attempt" is a separate section in the penal code. For example, you can select "Robbery" as the charge and then "Attempt" as the modifier or enhancer related to the robbery charge. This snap-in can also be used if gang affiliation modifies or enhances the original charge.

Creating a Charge Modifier/Enhancer Record

1. Click the Modify/Enhance snap-in in any open session.

2. Add a new record.

3. Select or type all required and relevant data for each available field. Some fields may be required while others are not.
   • Charge: Select the charge with which the record is associated.
   • Modifier/Enhancer: Use the Statute Search or Statute Quick Search buttons to perform a lookup. Select the modifier or enhancer from the list of returned results.
   • Element: Select the element from the list.
   • Notes: Type any related notes in this free-text field.
4. Save the session.

Exhibits, items used as evidence in a case, can be documented in JustWare. Users can record and reference useful exhibit information such as type, date received, and date entered. Exhibit information is associated with a specific charge.

Creating an Exhibit Record

1. Click the Exhibits snap-in in an open case session.

2. Add a new record.

3. Select or type all required and relevant data for each available field. Some fields may be required while others are not.
   • Charge: Select the charge with which the record is associated.
   • Type: Select the type of exhibit from the list. Note: Exhibit types are created by your JustWare Administrator.
   • Exhibit: Type a description of this item in the text field. Note: This field is limited to approximately 36 characters and should be used to include a brief description of the exhibit and/or the exhibit number.
   • Notes: Type any related notes in this free-text field.
   • Received: Type the date the exhibit was received or select the date from the drop-down calendar.
   • Entered: Type the date the exhibit was entered or select the date from the drop-down calendar.
   • Status: Select the status of the exhibit from the list.
   • Location or Physical Location: Select either a name from the Location field or a location from the Physical Location field. Your selection will specify either who has possession of the exhibit or where the exhibit is physically located. Both fields cannot be used in the same record row.
   • Value: Type any additional notes necessary to clarify the location of the exhibit. For example, if you had selected "Filing Cabinet C" in the Location field, you could type "Second drawer" in the Value field to make the exhibit easier to find.

   Note: The remaining fields in the record row are read-only and will be populated after saving the record.
4. Save the session.

Information about charge history is documented in JustWare. Users can conveniently reference information about any time a charge statute, plea, or disposition has been changed. Only changes to existing Charge, Charge Involvements, and Judgment records will create a record in the Charge History snap-in.

The following information can be viewed:

• Involved Person The person involved with the charge.
• Previous Statute: If the statute was changed, this field indicates what it was previous to the change.
• Type: Indicates the type of change made to the charge (i.e. "Clerical Error").
• Modified On: Lists the date that the modification took place.
• Previous Plea: If the plea was changed, this field indicates what it was previous to the change.
• Previous Dispo: If the disposition was changed, this field indicates what it was previous to the change.
• Previous Plea Date: If the plea was changed, this field lists the date the previous plea was originally entered.
• Previous Dispo Date: If the disposition was changed, this field lists the date the previous disposition was originally entered.
• Notes: Includes any related notes. When a charge history record is created, this field automatically populates with the modification type (i.e. "change of statute").
• Previous Charge Type: If the type was changed, this field indicates what the type was originally.

Editing a Charge History Record

1. In any case session, click the Charge History snap-in.
2. Make any changes in any of the following fields.
   • Type
   • Notes

   The following fields are read-only and are populated based on the statute selected:

   • Previous Statute
   • Modified On
   • Previous Plea
   • Previous Dispo
   • Previous Plea Date 
   • Previous Dispo Date 
   • Previous Charge Type

3. Save the session.

Deleting a Charge History Record